Differences between revisions 52 and 67 (spanning 15 versions)
⇤ ← Revision 52 as of 2019-12-16 15:36:56 →
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Editor: MeichengWhale
Comment:
← Revision 67 as of 2020-04-29 20:59:58 → ⇥
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Editor: MeichengWhale
Comment:
Deletions are marked like this. Additions are marked like this.
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Term 2 2019 onwards, mark finalisation is done in Astra [[https://astra.unsw.edu.au|astra.unsw.edu.au]]. ||<#FFFFAD> [[https://astra.unsw.edu.au | astra.unsw.edu.au]]<<BR>>~-''If accessing from outside UNSW network,<<BR>>connect to UNSW/CSE VPN first''-~||<#FFFFAD> [[https://www.cse.unsw.edu.au/~nss/astra/20T1.html | 20T1 Astra Course Structures]]||
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/!\ '''Outside UNSW network, connect to UNSW/CSE VPN first.'''

== sms to astra ==		 == sms to Astra ==
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=== Note 1 ===
/!\ Fields and attributes (structure) changes in Astra will not be reflected in sms2astra.sh script straightaway. During the term, the list of astra fields is manually copied from Astra to CSE once a week. It will be updated every four hours in the last two days leading up to results submission deadline. If you need an updated list urgently, please email meicheng@unsw.edu.au.
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=== Note 2 ===
'''Question''' - There is a bug in the script for a couple of students, the CSV file contain invalid mark values.		 ||'''Note:'''<<BR>>Fields and attributes (structure) changes in Astra will not be reflected in sms2astra.sh script straightaway.<<BR>>During the term, the list of astra fields is manually copied from Astra to CSE once a week.<<BR>>It will be updated every four hours in the last two days leading up to results submission deadline.<<BR>>If you need an updated list urgently, please email meicheng@unsw.edu.au.||
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'''Answer''' - This is because there are non ascii characters entered in a sms's comment field.
The script uses the '''name''' command. Check the output of name by printing the field with the invalid mark.
Then remove the offending non ascii characters from the comment in sms.

{{{
e.g.
name 5555555 -p exam_total
}}}

To find the offending non ascii in the comment, search for the student in student record text file
{{{
e.g.
cd $SMSDB
less student_recs/19T2COMP9517_rec
}}}

== non sms users ==		 == Non sms users ==
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 No mark is either dot or empty and Pending mark is '?'. Same as in sms. No mark is either dot or empty and Pending mark is '?'. Same as in sms.
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=== Note ===
If there are marks for the assessment item, reset the marks to either dot or empty first.		 ||'''Note:'''<<BR>>If there are marks for the assessment item, reset the marks to either dot or empty first.||
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|| '''Note:'''<<BR>>The process of assigning withheld grades is very time consuming.<<BR>>Submit LE Grade instead of WC/WD Grade for large courses by assigning "?" for the exam mark.||
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/!\ Convenors don't have access to edit Final Result, email staff with admin access (e.g. meicheng) to complete this.
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 1. After changing marks, recalculate the final results either via the View/Entry page or the Checkpoint page.
 1. Then press the Submit Updates (before results are released) or Submit Amendments (after results are released) button.
 1. After results are released, amendments that result in final mark downgrade must be emailed to School Teaching Admin staff.
 1. Find the last day to make changes to marks (Amendment Deadline) by clicking on Important Dates tab, top right.
 1. A backend process updates the result in myUNSW three times a day. Depending on when you make the change, the student can view the amended mark by the evening, if not by the next day		  * After changing marks, recalculate the final results either via the View/Entry page or the Checkpoint page.

 * Then press the Submit Updates (before results are released) or Submit Amendments (after results are released) button.

 * After results are released to students, amendments that result in final mark downgrade must be emailed to School Teaching Admin staff.

 * Find the last day to make changes to marks (Amendments Deadline) by clicking on Important Dates tab, top right.

 * A backend process updates amended results in myUNSW three times a day. Depending on when you make the change, the student can view the amended mark by the evening, if not by the next day.
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Default is round up. This can be changed under Structure. Not sure if Lecturer can do this, if not the school admin can Default is round up. This can be changed under Structure.
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 * [[https://www.cse.unsw.edu.au/~nss/astra/|Astra Course Structures and Documentation]]

astra.unsw.edu.au
If accessing from outside UNSW network,
connect to UNSW/CSE VPN first

20T1 Astra Course Structures

sms to Astra

sms2astra.sh script can help you in the process.

0. sms2astra.sh --help

1. List astra fields and their attributes, look for precision and maximum value.

  • sms2astra.sh --info

2. Generate mapping file of astra fields to sms fields.

  • sms2astra.sh --config

3. Edit mapping file, replacing hyphens with corresponding sms fields. 4. Check that sms fields attributes are compatible with astra fields.

  • sms2astra.sh --check

5. Generate a csv file of component marks.

  • sms2astra.sh

6. Copy this csv file to your local computer for uploading into astra.

Note:
Fields and attributes (structure) changes in Astra will not be reflected in sms2astra.sh script straightaway.
During the term, the list of astra fields is manually copied from Astra to CSE once a week.
It will be updated every four hours in the last two days leading up to results submission deadline.
If you need an updated list urgently, please email meicheng@unsw.edu.au.

Non sms users

How to generate the csv file?

1. In Astra, select Manage menu tab, then Upload/Download

2. Select the fields from the Items dropdown list, Confirm

3. Download button

4. Add or change the item marks in the csv and upload (same page, reason is required and retained).

No Mark or Query (Pending) Mark

No mark is either dot or empty and Pending mark is '?'. Same as in sms.

Maximum or Precision value

How to change maximum value for an assessment?

  • In Astra, select Prepare menu tab, then Structure

  • Select Edit mode, Select the radiobutton for the field (Item) to change, Edit the selected Item (Bottom of the page)

  • Scroll down to the Mark/Scale Attributes panel, enter new Maximum or Precision, then Save

Note:
If there are marks for the assessment item, reset the marks to either dot or empty first.

Supp Exam list

How to get a list of students with approved special consideration?

From the class account, 

get_supp_list.sh term course
e.g.
get_supp_list.sh 19T2 COMP1511

assuming /home/give/stable/bin is in $PATH 

prints all special cons
get_supp_list.sh --all term course

prints all final exam special cons whether approved or not
get_supp_list.sh --allfinal term course

https://cgi.cse.unsw.edu.au/~sturec/Consid/index.php

WC grade

How to assign WC grade to students with approved special consideration?

  1. In Astra, select Manage menu tab, then View/Enter

  2. Select Final Exam from the dropdown Item list, then Confirm

  3. Search for the student, then View/Add under the History & Exception column.

    • Instead of searching each student, sort on the Final Exam column, scroll to where the marks are dots or empty

  4. Add Exception, Pick Special Consid: Supp Assessmt from the dropdown Exception list.

WD grade

How to withheld final result for plagiarism or misconduct cases?

  • Same 1, 2, 3 steps as WC grade, except select Final Result from the dropdown Item list instead of Final Exam.

  • Add Exception, Enter "WD" against Related Value.

Note:
The process of assigning withheld grades is very time consuming.
Submit LE Grade instead of WC/WD Grade for large courses by assigning "?" for the exam mark.

Hurdle

How to add final exam hurdle?

Part 1

  • In Astra, select Prepare menu tab, then Structure

  • Select Edit mode, Select Final Exam radiobutton, Edit the selected Item (Bottom of the page)

  • Scroll down to Competency, enter the mark for Standard to demonstrate competency for this item, then Save

Part 2

  • Select Edit mode again, this time select Final Result radiobutton, Edit the item (Bottom of the page)

  • Scroll down to Competency, select Apply Final UF Grade radiobutton, then Save

Updating marks or amendments

  • After changing marks, recalculate the final results either via the View/Entry page or the Checkpoint page.
  • Then press the Submit Updates (before results are released) or Submit Amendments (after results are released) button.
  • After results are released to students, amendments that result in final mark downgrade must be emailed to School Teaching Admin staff.
  • Find the last day to make changes to marks (Amendments Deadline) by clicking on Important Dates tab, top right.
  • A backend process updates amended results in myUNSW three times a day. Depending on when you make the change, the student can view the amended mark by the evening, if not by the next day.

Final Results Rounding

Default is round up. This can be changed under Structure.

Other useful documentation

FinalisingMarksInAstra (last edited 2024-04-19 08:39:29 by MeiChengWhale)