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Editor: MeichengWhale
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Deletions are marked like this. Additions are marked like this.
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=== (Work in progress. Adding more info as questions are received.) === ||<#FFFFAD> [[https://astra.unsw.edu.au | astra.unsw.edu.au]]||<#FFFFAD> [[https://www.cse.unsw.edu.au/~nss/astra/current.html | Astra Course Structures ]] ||
{{{{#!wiki note
'''Note'''
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Term 2 2019 onwards, mark finalisation is done in Astra [[https://astra.unsw.edu.au|astra.unsw.edu.au]]. If accessing from outside UNSW network, connect to [[https://www.myit.unsw.edu.au/services/students/remote-access-vpn|UNSW VPN]] first
}}}}
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/!\ '''Outside UNSW network, connect to UNSW/CSE VPN first.''' == sms to Astra ==
sms2astra.sh script can help you in the process. The astra fields "source" must be CSE Systems. If the mapping file ($SMSDB/astra_map) has no fields, it is because the source is set to something else.
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== sms to astra ==
sms2astra.sh script can help you in the process.		  1. ~+`sms2astra.sh --help`+~
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0. sms2astra.sh --help  1. List astra fields and their attributes, look for precision and maximum value. Also check that the source is CSE Systems (not Moodle etc)
     ~+`sms2astra.sh --info`+~
 1. Generate mapping file of astra fields to sms fields.
     ~+`sms2astra.sh --config`+~
 1. Edit mapping file, replacing hyphens with corresponding sms fields.
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1. List astra fields and their attributes, look for precision and maximum value.
     sms2astra.sh --info
2. Generate mapping file of astra fields to sms fields.
     sms2astra.sh --config
3. Edit mapping file, replacing hyphens with corresponding sms fields.
4. Check that sms fields attributes are compatible with astra fields.
     sms2astra.sh --check
5. Generate a csv file of component marks.
     sms2astra.sh
6. Copy this csv file to your local computer for uploading into astra.		  1. Check that sms fields attributes are compatible with astra fields.
     ~+`sms2astra.sh --check`+~
 1. Generate a csv file of component marks.
     ~+`sms2astra.sh`+~
 1. Copy this csv file to your local computer for uploading into astra.
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=== Note 1 ===
/!\ Fields and attributes (structure) changes in Astra will not be reflected in sms2astra.sh script straightaway. During the term, the list of astra fields is manually copied from Astra to CSE once a week. It will be updated every four hours in the last two days leading up to results submission deadline. If you need an updated list urgently, please email meicheng@unsw.edu.au.		  1. Differences between astra and sms records
    * AS (Audited Subject) sms stores the record. Astra will give an error that the student has dropped and tells you the row number. So remove the row from the csv file.
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=== Note 2 ===
'''Question''' - There is a bug in the script for a couple of students, the CSV file contain invalid mark values.		 {{{{#!wiki note
'''Note'''
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'''Answer''' - This is because there are non ascii characters entered in a sms's comment field.
The script uses the '''name''' command. Check the output of name by printing the field with the invalid mark.
Then remove the offending non ascii characters from the comment in sms.		 Fields and attributes (structure) changes in Astra will not be reflected in sms2astra.sh script straightaway.
<<BR>>During the term, the list of astra fields is copied from Astra to CSE every four hours.
<<BR>>In the last two days leading up to results submission deadline, it will be changed to every 15 minutes.
<<BR>>If you need an updated list urgently, please email <<MailTo(meicheng AT SPAMFREE unsw DOT edu DOT au)>>.
}}}}
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{{{
e.g.
name 5555555 -p exam_total
}}}

To find the offending non ascii in the comment, search for the student in student record text file
{{{
e.g.
cd $SMSDB
less student_recs/19T2COMP9517_rec
}}}

== non sms users ==		 == Non sms users ==
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1. In Astra, select '''Manage''' menu tab, then '''Upload/Download'''  1. In Astra, select '''Manage''' menu tab, then '''Upload/Download'''
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2. Select the fields from the '''Items''' dropdown list, '''Confirm'''  1. Select the fields from the '''Items''' dropdown list, '''Confirm'''. Must select at least one field.
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3. '''Download''' button  1. '''Download''' button
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4. Add or change the item marks in the csv and upload (same page, reason is required and retained).  1. Add or change the item marks in the csv and upload (same page, reason is required and retained).
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 No mark is either dot or empty and Pending mark is '?'. Same as in sms. No mark is either dot or empty and Pending mark is '?'. Same as in sms.
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=== Note ===
If there are marks for the assessment item, reset the marks to either dot or empty first.		 {{{{#!wiki note
'''Note'''
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If there are marks for the assessment item, reset all marks to either dot or empty first.
<<BR>>The quickest way to do this is to download the csv, change them and then upload.
}}}}
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How to get a list of students with --(approved)-- special consideration? How to get a list of students approved for supplementary exam
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get_supp_list.sh term course
e.g.
get_supp_list.sh 19T2 COMP1511		 get_supp_list.sh
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get_supp_list shows all special consideration whether approved or not. Read the summary for each student to find the approved ones.
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https://cgi.cse.unsw.edu.au/~sturec/Consid/index.php {{{
prints all special considerations including assignments and any in-session assessments
get_supp_list.sh --all

prints all exam special considerations whether approved for supplementary exam or not
get_supp_list.sh --exam
}}}
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 Instead of searching each student, sort on the '''Final Exam''' column, scroll to where the marks are dots or empty
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{{{{#!wiki note
'''Note'''

The process of assigning withheld grades is very time consuming.
<<BR>>It is possible to submit LE Grade instead of WC/WD Grade for large courses by assigning "?" to the exam mark.
}}}}
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/!\ Convenors don't have access to edit Final Result, email staff with admin access (e.g. meicheng) to complete this. {{{{#!wiki note
'''Note'''

For 20T1 you must use Apply Cap instead of Apply UF. Select NF from the list of available caps.
}}}}

== Updating marks or amendments ==
 * After changing marks, recalculate the final results either via the View/Entry page or the Checkpoint page.

 * Then press the Submit Updates (before results are released) or Submit Amendments (after results are released) button.

 * After results are released to students, amendments that result in final mark downgrade must be emailed to School Teaching Admin staff.

 * Find the last day to make changes to marks (Amendments Deadline) by clicking on Important Dates tab, top right.

 * A backend process updates amended results in myUNSW every hour during the day.

== Final Results Rounding ==
Default is round up. This can be changed under Structure.
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 * [[https://www.cse.unsw.edu.au/~nss/astra/|Astra Course Structures and Documentation]]
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 * [[https://confluence.unsw.edu.au/pages/viewpage.action?spaceKey=PVCS&title=Astra+-+Frequently+Asked+Questions|Astra FAQ confluence.unsw]]

-----
CategoryMarks

astra.unsw.edu.au

Astra Course Structures

Note

If accessing from outside UNSW network, connect to UNSW VPN first

sms to Astra

sms2astra.sh script can help you in the process. The astra fields "source" must be CSE Systems. If the mapping file ($SMSDB/astra_map) has no fields, it is because the source is set to something else.

  1. sms2astra.sh --help

  2. List astra fields and their attributes, look for precision and maximum value. Also check that the source is CSE Systems (not Moodle etc)

    • sms2astra.sh --info

  3. Generate mapping file of astra fields to sms fields.

    • sms2astra.sh --config

  4. Edit mapping file, replacing hyphens with corresponding sms fields.
  5. Check that sms fields attributes are compatible with astra fields.

    • sms2astra.sh --check

  6. Generate a csv file of component marks.

    • sms2astra.sh

  7. Copy this csv file to your local computer for uploading into astra.
  8. Differences between astra and sms records
    • AS (Audited Subject) sms stores the record. Astra will give an error that the student has dropped and tells you the row number. So remove the row from the csv file.

Note

Fields and attributes (structure) changes in Astra will not be reflected in sms2astra.sh script straightaway.
During the term, the list of astra fields is copied from Astra to CSE every four hours.
In the last two days leading up to results submission deadline, it will be changed to every 15 minutes.
If you need an updated list urgently, please email <meicheng AT SPAMFREE unsw DOT edu DOT au>.

Non sms users

How to generate the csv file?

  1. In Astra, select Manage menu tab, then Upload/Download

  2. Select the fields from the Items dropdown list, Confirm. Must select at least one field.

  3. Download button

  4. Add or change the item marks in the csv and upload (same page, reason is required and retained).

No Mark or Query (Pending) Mark

No mark is either dot or empty and Pending mark is '?'. Same as in sms.

Maximum or Precision value

How to change maximum value for an assessment?

  • In Astra, select Prepare menu tab, then Structure

  • Select Edit mode, Select the radiobutton for the field (Item) to change, Edit the selected Item (Bottom of the page)

  • Scroll down to the Mark/Scale Attributes panel, enter new Maximum or Precision, then Save

Note

If there are marks for the assessment item, reset all marks to either dot or empty first.
The quickest way to do this is to download the csv, change them and then upload.

Supp Exam list

How to get a list of students approved for supplementary exam

From the class account, 

get_supp_list.sh

assuming /home/give/stable/bin is in $PATH 

prints all special considerations including assignments and any in-session assessments
get_supp_list.sh --all

prints all exam special considerations whether approved for supplementary exam or not
get_supp_list.sh --exam

WC grade

How to assign WC grade to students with approved special consideration?

  1. In Astra, select Manage menu tab, then View/Enter

  2. Select Final Exam from the dropdown Item list, then Confirm

  3. Search for the student, then View/Add under the History & Exception column.

    Instead of searching each student, sort on the Final Exam column, scroll to where the marks are dots or empty

  4. Add Exception, Pick Special Consid: Supp Assessmt from the dropdown Exception list.

WD grade

How to withheld final result for plagiarism or misconduct cases?

  • Same 1, 2, 3 steps as WC grade, except select Final Result from the dropdown Item list instead of Final Exam.

  • Add Exception, Enter "WD" against Related Value.

Note

The process of assigning withheld grades is very time consuming.
It is possible to submit LE Grade instead of WC/WD Grade for large courses by assigning "?" to the exam mark.

Hurdle

How to add final exam hurdle?

Part 1

  • In Astra, select Prepare menu tab, then Structure

  • Select Edit mode, Select Final Exam radiobutton, Edit the selected Item (Bottom of the page)

  • Scroll down to Competency, enter the mark for Standard to demonstrate competency for this item, then Save

Part 2

  • Select Edit mode again, this time select Final Result radiobutton, Edit the item (Bottom of the page)

  • Scroll down to Competency, select Apply Final UF Grade radiobutton, then Save

Note

For 20T1 you must use Apply Cap instead of Apply UF. Select NF from the list of available caps.

Updating marks or amendments

  • After changing marks, recalculate the final results either via the View/Entry page or the Checkpoint page.
  • Then press the Submit Updates (before results are released) or Submit Amendments (after results are released) button.
  • After results are released to students, amendments that result in final mark downgrade must be emailed to School Teaching Admin staff.
  • Find the last day to make changes to marks (Amendments Deadline) by clicking on Important Dates tab, top right.
  • A backend process updates amended results in myUNSW every hour during the day.

Final Results Rounding

Default is round up. This can be changed under Structure.

Other useful documentation

CategoryMarks

FinalisingMarksInAstra (last edited 2024-04-19 08:39:29 by MeiChengWhale)