Diff for "FinalisingMarksInAstra"

Differences between revisions 28 and 97 (spanning 69 versions)

astra.unsw.edu.au

Note

If accessing from outside UNSW network, connect to UNSW VPN first

sms to Astra

sms2astra.sh script can help you in the process. The astra fields "source" must be CSE Systems. If the mapping file ($SMSDB/astra_map) has no fields, it is because the source is set to something else.

sms2astra.sh --help
List astra fields and their attributes, look for precision and maximum value. Also check that the source is CSE Systems (not Moodle etc)
- sms2astra.sh --info
Generate mapping file of astra fields to sms fields.
- sms2astra.sh --config
Edit mapping file, replacing hyphens with corresponding sms fields.
Check that sms fields attributes are compatible with astra fields.
- sms2astra.sh --check
Generate a csv file of component marks.
- sms2astra.sh
Copy this csv file to your local computer for uploading into astra.
Differences between astra and sms records
- AS (Audited Subject) sms stores the record. Astra will give an error that the student has dropped and tells you the row number. So remove the row from the csv file.

Note

Fields and attributes (structure) changes in Astra will not be reflected in sms2astra.sh script straightaway.
During the term, the list of astra fields is copied from Astra to CSE at 6pm everyday.
In the last two days leading up to results submission deadline, it will be changed to every 15 minutes.
If you need an updated list urgently, please email <meicheng AT SPAMFREE unsw DOT edu DOT au>.

Non sms users

How to generate the csv file?

In Astra, select Manage menu tab, then Upload/Download
Select the fields from the Items dropdown list, Confirm. Must select at least one field.
Download button
Add or change the item marks in the csv and upload (same page, reason is required and retained).

No Mark or Query (Pending) Mark

No mark is either dot or empty and Pending mark is '?'. Same as in sms.

Maximum or Precision value

How to change maximum value for an assessment?

In Astra, select Prepare menu tab, then Structure
Select Edit mode, Select the radiobutton for the field (Item) to change, Edit the selected Item (Bottom of the page)
Scroll down to the Mark/Scale Attributes panel, enter new Maximum or Precision, then Save

Note

If there are marks for the assessment item, reset all marks to either dot or empty first.
The quickest way to do this is to download the csv, change them and then upload.

Supp Exam list

specialconsideration.unsw.edu.au

WC grade

How to assign WC grade to students with approved special consideration?

In Astra, select Manage menu tab, then View/Enter
Select Final Exam from the dropdown Item list, then Confirm
Search for the student, then View/Add under the History & Exception column.
Instead of searching each student, sort on the Final Exam column, scroll to where the marks are dots or empty
Add Exception, Pick Special Consid: Supp Assessmt from the dropdown Exception list.

WD grade

How to withheld final result for plagiarism or misconduct cases?

Same 1, 2, 3 steps as WC grade, except select Final Result from the dropdown Item list instead of Final Exam.
Add Exception, Enter "WD" against Related Value.

Note

The process of assigning withheld grades is very time consuming.
It is possible to submit LE Grade instead of WC/WD Grade for large courses by assigning "?" to the exam mark.

Hurdle

How to add final exam hurdle?

Part 1

In Astra, select Prepare menu tab, then Structure
Select Edit mode, Select Final Exam radiobutton, Edit the selected Item (Bottom of the page)
Scroll down to Competency, enter the mark for Standard to demonstrate competency for this item, then Save

Part 2

Select Edit mode again, this time select Final Result radiobutton, Edit the item (Bottom of the page)
Scroll down to Competency, select Apply Final UF Grade radiobutton, then Save

Note

For 20T1 you must use Apply Cap instead of Apply UF. Select NF from the list of available caps.

Updating marks or amendments

After changing marks, recalculate the final results either via the View/Entry page or the Checkpoint page.
Then press the Submit Updates (before results are released) or Submit Amendments (after results are released) button.
After results are released to students, amendments that result in final mark downgrade must be emailed to School Teaching Admin staff.
Find the last day to make changes to marks (Amendments Deadline) by clicking on Important Dates tab, top right.
A backend process updates amended results in myUNSW every hour during the day.

Final Results Rounding

Default is round up. This can be changed under Structure.

-  ⇤ ← Revision 28 as of 2019-09-02 16:08:03 → 
  Size: 2905
  Editor: MeichengWhale
  Comment:
+   ← Revision 97 as of 2024-04-19 08:39:29 → ⇥
  Size: 6207
  Editor: MeiChengWhale
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
 Line 4:
-== Work in progress. Adding more info as questions are received. ==
+||<#FFFFAD> [[https://astra.unsw.edu.au | astra.unsw.edu.au]]||<#FFFFAD> [[https://www.cse.unsw.edu.au/~sturec/astra/current.html | Astra Course Structures ]] ||
{{{{#!wiki  note
'''Note'''
-Line 6:
+Line 8:
-Term 2 2019 onwards, mark finalisation is done in Astra [[https://astra.unsw.edu.au|astra.unsw.edu.au]].
Outside UNSW network, connect to UNSW/CSE VPN first.
+If accessing from outside UNSW network, connect to [[https://www.myit.unsw.edu.au/services/students/remote-access-vpn|UNSW VPN]] first
}}}}
-Line 9:
+Line 11:
-== sms to astra ==
sms2astra.sh script can help you in the process.
+== sms to Astra ==
sms2astra.sh script can help you in the process. The astra fields "source" must be CSE Systems. If the mapping file ($SMSDB/astra_map) has no fields, it is because the source is set to something else.
-Line 12:
+Line 14:
-. sms2astra.sh --help
+. ~+`sms2astra.sh --help`+~
-Line 14:
+Line 16:
-. List astra fields and their attributes, look for precision and maximum value.
     sms2astra.sh --info
2. Generate mapping file of astra fields to sms fields.
     sms2astra.sh --config
3. Edit mapping file, replacing hyphens with corresponding sms fields.
4. Check that sms fields attributes are compatible with astra fields.
     sms2astra.sh --check
5. Generate a csv file of component marks.
     sms2astra.sh
6. Copy this csv file to your local computer for uploading into astra.
+. List astra fields and their attributes, look for precision and maximum value. Also check that the source is CSE Systems (not Moodle etc)
     ~+`sms2astra.sh --info`+~
 1. Generate mapping file of astra fields to sms fields.
     ~+`sms2astra.sh --config`+~
 1. Edit mapping file, replacing hyphens with corresponding sms fields.
-Line 25:
+Line 22:
-=== Note: ===
/!\ Fields and attributes (structure) changes in Astra will not be reflected in sms2astra.sh script straightaway. During the term, the list of astra fields is manually copied from Astra to CSE once a week. It will be updated every four hours in the last two days leading up to results submission deadline. If you need an updated list urgently, please email meicheng@unsw.edu.au.
+. Check that sms fields attributes are compatible with astra fields.
     ~+`sms2astra.sh --check`+~
 1. Generate a csv file of component marks.
     ~+`sms2astra.sh`+~
 1. Copy this csv file to your local computer for uploading into astra.
 Line 28:
-== non sms users ==
+. Differences between astra and sms records
    * AS (Audited Subject) sms stores the record. Astra will give an error that the student has dropped and tells you the row number. So remove the row from the csv file.

{{{{#!wiki  note
'''Note'''

Fields and attributes (structure) changes in Astra will not be reflected in sms2astra.sh script straightaway.
<<BR>>During the term, the list of astra fields is copied from Astra to CSE at 6pm everyday.
<<BR>>In the last two days leading up to results submission deadline, it will be changed to every 15 minutes.
<<BR>>If you need an updated list urgently, please email <<MailTo(meicheng AT SPAMFREE unsw DOT edu DOT au)>>.
}}}}

== Non sms users ==
-Line 31:
+Line 43:
-. In Astra, '''Manage''' tab, then '''Upload/Download'''
+. In Astra, select '''Manage''' menu tab, then '''Upload/Download'''
-Line 33:
+Line 45:
-. Select '''Items''' (Fields), '''Confirm'''
+. Select the fields from the '''Items''' dropdown list, '''Confirm'''. Must select at least one field.
-Line 35:
+Line 47:
 . '''Download''' button
-Line 37:
+Line 49:
+. Add or change the item marks in the csv and upload (same page, reason is required and retained).

== No Mark or Query (Pending) Mark ==

No mark is either dot or empty and Pending mark is '?'. Same as in sms.

== Maximum or Precision value ==
How to change maximum value for an assessment?

 * In Astra, select '''Prepare''' menu tab, then '''Structure'''

 * Select '''Edit''' mode, Select the radiobutton for the field (Item) to change, '''Edit''' the selected Item (Bottom of the page)

 * Scroll down to the '''Mark/Scale Attributes''' panel, enter new Maximum or Precision, then '''Save'''

{{{{#!wiki  note
'''Note'''

If there are marks for the assessment item, reset all marks to either dot or empty first.
<<BR>>The quickest way to do this is to download the csv, change them and then upload.
}}}}
-Line 38:
+Line 72:
-How to get a list of students with approved special consideration?

From the class account, 
{{{
get_supp_list.sh term course
e.g.
get_supp_list.sh 19T2 COMP1511
}}}
assuming /home/give/stable/bin is in $PATH
+[[ https://specialconsideration.unsw.edu.au/ | specialconsideration.unsw.edu.au ]]
-Line 51:
+Line 77:
- * In Astra, '''Manage''' tab, '''View/Enter''', Select '''Final Exam Item''', '''Confirm'''
 * '''Search''' for the student, '''View/Add''' under the '''History & Exception''' column
 * '''Add Exception''', Pick '''Special Consid: Supp Assessmt''' from the Exception Dropdown list.
+. In Astra, select '''Manage''' menu tab, then '''View/Enter'''

 1. Select '''Final Exam''' from the dropdown Item list, then '''Confirm'''

 1. '''Search''' for the student, then '''View/Add''' under the '''History & Exception''' column.

 Instead of searching each student, sort on the '''Final Exam''' column, scroll to where the marks are dots or empty

 1. '''Add Exception''', Pick '''Special Consid: Supp Assessmt''' from the dropdown Exception list.


== WD grade ==
How to withheld final result for plagiarism or misconduct cases?

 * Same 1, 2, 3 steps as WC grade, except select '''Final Result''' from the dropdown Item list instead of Final Exam.

 * '''Add Exception''', Enter "WD" against '''Related Value'''.

{{{{#!wiki  note
'''Note'''

The process of assigning withheld grades is very time consuming.
<<BR>>It is possible to submit LE Grade instead of WC/WD Grade for large courses by assigning "?" to the exam mark.
}}}}
-Line 58:
+Line 105:
- * In Astra, '''Prepare''' tab, '''Structure'''
 * Select '''Edit''' mode, Select '''Final Exam''', '''Edit''' the selected Item (Bottom of the page)
 * Scroll down to '''Competency''', enter the mark for '''Standard to demonstrate competency for this item''', '''Save'''
+=== Part 1 ===
 * In Astra, select '''Prepare''' menu tab, then '''Structure'''
-Line 62:
+Line 108:
- * Select '''Edit''' mode again, this time select '''Final Result''', '''Edit''' the item (Bottom of the page)
 * Scroll down to '''Competency''', select '''Apply Final UF Grade''', '''Save'''
+ * Select '''Edit''' mode, Select '''Final Exam''' radiobutton, '''Edit''' the selected Item (Bottom of the page)
-Line 65:
+Line 110:
+ * Scroll down to '''Competency''', enter the mark for '''Standard to demonstrate competency for this item''', then '''Save'''

=== Part 2 ===
 * Select '''Edit''' mode again, this time select '''Final Result''' radiobutton, '''Edit''' the item (Bottom of the page)

 * Scroll down to '''Competency''', select '''Apply Final UF Grade''' radiobutton, then '''Save'''
{{{{#!wiki  note
'''Note'''

For 20T1 you must use Apply Cap instead of Apply UF. Select NF from the list of available caps.
}}}}

== Updating marks or amendments ==
 * After changing marks, recalculate the final results either via the View/Entry page or the Checkpoint page.

 * Then press the Submit Updates (before results are released) or Submit Amendments (after results are released) button.

 * After results are released to students, amendments that result in final mark downgrade must be emailed to School Teaching Admin staff.

 * Find the last day to make changes to marks (Amendments Deadline) by clicking on Important Dates tab, top right.

 * A backend process updates amended results in myUNSW every hour during the day.

== Final Results Rounding ==
Default is round up. This can be changed under Structure.
-Line 67:
+Line 137:
- * [[https://www.cse.unsw.edu.au/~nss/astra/SMS-AstraV1.1.pdf|SMS to Astra]]
-Line 69:
+Line 138:
- * [[https://www.cse.unsw.edu.au/~nss/astra/ManagingSpecialGradesinAstraV1.2.pdf|Managing Special Grades and Multi-Term Courses in Astra]]
+ * [[https://www.cse.unsw.edu.au/~sturec/astra/Astra-T2ResultsProcessingNotesV1.1.pdf|Astra T2 Results Processing Notes]]

 * [[https://www.cse.unsw.edu.au/~sturec/astra/SMS-AstraV1.1.pdf|SMS to Astra]]

 * [[https://www.cse.unsw.edu.au/~sturec/astra/ManagingSpecialGradesinAstraV1.2.pdf|Managing Special Grades and Multi-Term Courses in Astra]]

 * [[https://unsw.atlassian.net/wiki/spaces/PVCS/pages/23301353/Astra|Astra @ UNSW Confluence]]

-----
CategoryMarks

sms to Astra

Non sms users

No Mark or Query (Pending) Mark

Maximum or Precision value

Supp Exam list

WC grade

WD grade

Hurdle

Part 1

Part 2

Updating marks or amendments

Final Results Rounding

Other useful documentation